#30: Office 365: New Updates and Features!

In this episode of The Power Up Project, we cover:

>The latest updates in your Office 365 suite

>What can these new features do for your business?


In this episode of the Power-Up Project, we do a quick recap of the most recent Grassroots IT webinar.

Hey. Welcome to this episode of the Power-Up Project. My name is Ben Love, and I’m your host for today’s episode. What we’re going to do today is a little recap on the webinar that we hosted about a week ago now on some of the latest updates from Office 365. Now, I’m not going to take you through the entire webinar. There was a huge amount of content in there, but you know what? The recording of the webinar is up on our website. Just go to grassrootsit.com.au to the blog, and you will find the recording there.

What I did wanna do, though, is just call out a couple of the more important points that came out of that webinar, and particularly some of the ones based on the feedback we had from attendees on that webinar and from the discussions that have come out the back of it as well as to what really peeked people’s interest the most.

Probably the first thing, it’s a really important point, I’ve said it before and I’ll say it again, Skype for Business is going away, and it is being replaced by Microsoft Teams. If you have not already started the transition from Skype for Business across into Teams, and if you do actively use Skype for Business, obviously, then now is the team. You really must be looking at this. We do have some cheat sheets up on the website, and we will link to them again in the show notes here in case you need to go and have a look at Microsoft Teams and just work out how it’s going to work for you because it will work for you, it’s a great tool.

The other really interesting point of discussion that came out of that webinar was around Microsoft’s To-Do product. It’s a little bit of software called To-Do, Microsoft To-Do. As you would have guessed, it is a to-do list manager. A very simple tool that lets you create to-do lists, add some notes to it, tick them off once you’re done, couple of other little features on the side, but in the essence, that’s what it does.

For those of you familiar with Wunderlist, which still is a very popular list tool, that’s actually owned by Microsoft. A lot of the functionality and favourite bits of that are all being brought across into To-Do. But the interesting point of the discussions that we had after the webinar was the fact that To-Do is now synchronising with Microsoft Outlook, and specifically within the tasks section in Outlook. If you are a user of tasks, or I guess if those things could be of benefit to you, have a look at that because we actually had some people on the webinar pretty excited about the fact that tasks in Outlook and To-Do items in the To-Do mobile app are now actually synchronising.

I haven’t been into the use cases with those people yet, but I will be digging into that a bit more because I am curious. But for now, that’s a really good thing for you to know.

The other interesting point that came off the back of that webinar too was a bit of discussion around where the various project management and, I guess, task management tools from Microsoft all fit in. At one of the spectrum, we have Microsoft To-Do, which I just explained. It’s a fairly simple list maker that you tick off items on the list as you go. It has some basic collaboration and sharing features in there, but not hugely intended for that sort of role. It’s sort of more for one person to keep track of their own task lists.

The next step up in the family of products from Microsoft is Microsoft Planner. Now, for those of you familiar with other [inaudible 00:03:43] style tools, such as Trello, you’ll be very familiar with Microsoft Planner. It works in the concept of buckets, and then within the buckets you’ve got cards or items. You can drag and drop those items around between lists and change their status from in progress to completed and so on. Cards and items can be assigned to other people in your team, you can have multiple people looking at this board simultaneously. It really is a very simple but very powerful and effective way of helping a small team of people really stay on point with what it is they’re meant to be working on and who’s attention is where.

We start off with Microsoft To-Do, which is the simple one person end. We take the next step up into Microsoft Planner, which is better and more capable of dealing with teams and keeping a team of people on track. Then at the next step up, we move up into Microsoft Project, which is a fully fledged project management tool with a lot of the very powerful project management features that you would expect. It is the sort of the tool that, to be honest, unless you are a project manager, unless you have a little bit of training and some experience in that area, it may be a little bit too much. It may be not what you’re after. But of course, for the project managers who are listening, you’ll probably already be very familiar with Microsoft Project and all of its bigger team and larger project capabilities up at the top end there.

They’re probably the key points I just wanted to call out from the webinar that we hosted last week. Of course, as I said, the recording of that webinar is available on our website. There will be a link in the show notes to that recording. If you do want to have a bit more of a deep dive into what the latest updates are in the Microsoft 365 family of products and services, please check out the show notes and head on over.

Thanks for listening to this episode of the Power-Up Project, brought to you by Grassroots IT and Digit IT. Please, leave us a review wherever you get your podcasts. Until next time, keep powering up.