#012: Backing Up Your Xero Data is Probably a Good Idea.

In this episode of The Power Up Project, we cover:

〉What is Xero?

〉Why should you back up your Xero data?

Transcript:

In this episode of the Power Up Project, we’re going to talk about whether you should be backing up your Xero data.

Hi, welcome back to the Power Up Project. I’m your host for today’s episode, Ben Love. Today we’re going to be touching on the topic of whether you should be backing up your Xero cloud accounting data. Now, I’m going to touch specifically on Xero in this case but the same discussion holds true for any other cloud accounting system you may be using. You might be using MYOB Online, you might be using QuickBooks Online, FreshBooks. There’s a few of them out there but Xero is definitely one of the more popular ones around at the moment. It’s the one we use here, at Grassroots IT, so it’s certainly something that I can talk about and that I’m familiar with.

Xero is a cloud-based accounting package. We put all of our financial information in there. Some us invoice from there. Some of us, it’s our CRM, where we keep our client information, supplier information. It’s pretty fundamental to running our business. So are we confident that that data is safe up there in the cloud? Look, I’m confident that the data is secure, that Xero themselves are doing a fantastic job of making sure that their platform is reliable and no one can access my data without my authorization. I also am confident that they’re doing a good job of backing up that data, right. So they take their own backup, so if they have internal failures within their system, they know that they’ve got copies of that data everywhere.

But you know what? I still want a copy of my Xero data for myself, because what does happen if Xero themselves do have a catastrophic failure? What happens, perhaps, if maybe some of that data in there gets corrupt? What happens if it’s human error, even? Perhaps I have a trainee bookkeeper come and join my organisation here who makes a heck of a mess of my books and we don’t discover that for a day, or a week, or a month later. How do I roll back to a previous backup or how do I look and see what the books are meant to look like? Interesting question, isn’t it?

Well, the good news is that there are options for backing up your Xero data. I actually had to reach out to some of my professional peers on this one. I’ve got friends who specialise in the world of cloud accounting, and the answer they came back with was a little product called ControlC. You’ll find it if you Google it, control-c.com. It’s a New Zealand-based company and they provide a product which does exactly this; it backs up your Xero accounting data.

It does some really interesting things, too. So it’ll take the daily backups, it gives you full access to historical data, so it keeps all of that history of those backups so if you need to go back and reference a particular point in time, you can. It gives you the option of local storage so you can actually store it in New Zealand data centres, and they also have other options in other countries if that’s of interest to you. But one of the really interesting things here is actually about the restoration or the restore if you actually need to get into one of those backups to get some information out. The way ControlC works is that they have an app and it gives you full access on your computer, in your office there, totally offline, you don’t need an internet connection once you’ve obviously got the backup down, to go through your historical accounting information and get access to what you want.

It’s also very cheap. It starts at about $5 a month, so for a little bit of peace of mind around your Xero accounting data, if that is something that interests you, I’d encourage you to go and have a look, control-c.com, but obviously, Google it, or of course, talk to your IT people. See if they’ve got any other products they suggest to do this job.

Thanks for listening to this episode of the Power Up Project, brought to you by Grassroots IT and Digit IT. Please, leave us a review wherever you get your podcasts, and until next time, keep powering up.

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